A good number of organizations find it challenging to handle dozens or even hundreds of speculative application letters. Such occasions lead to wastage of time and even human resources to apparently intolerable levels. This happens even before advertisements get placed for specific positions. In most cases, such applications receive a decline from the respective organization. It is challenging to post an individual reply to all applicants due to constraints of time and other resources.
This issue is not just a problem for the Human Resources department alone. Prospective employees oftentimes become consumers of various products, apart from being company shareholders. Failing to provide them with letters of rejection for certain positions could have a great influence on the image of their prospective company. Communicating with job seekers ought to form an integral component of the public relations endeavors of a particular organization. These applicants should be handled with case as though they were already employed there. It ends up sending a good message about the organization.
The electronic age has made it quite easy resolving such problems pertaining to unsolicited mail. Companies which find themselves hindered in processing this workload through traditional methods can consider employing HR management software systems. These offer a brilliant alternative whereby job-seekers can forward their relevant documentation online and have it stored on the company’s database. This approach helps spare the company from time-wastage. Job seekers are turning to the internet increasingly to try and secure employment opportunities from diverse prospects. The entire process may be incorporated into a single seamless as well as semi-automated electronic function. Benefits accrue to the organization conducting recruitment and to job seekers too.
Adoption of online application is the most vital operating principle of a foolproof electronic recruitment strategy. This approach eliminates the need for performing data entry functions, which constitute the hardest part of handling administrative tasks manually. Typographical errors are also less likely to appear when applicants themselves put information via the web.
Employing HR management software comes with the strategic advantage of utilizing ‘killer-questions’ that help in managing time-wasting applicants. An auto-response email gets sent to the applicant providing them response of their unsuitability for a particular position. Such use of personalized systems of automatic response delivers gains on two ends. First, it ascertains that applicants keep informed of the status of their application. As well, the company need not suffer from negative publicity as a truant player regarding the welfare of prospective employees.
Incorporating recruitment software into any organizational system facilitates line-managers work better during the selection process as all information is processed fast and with high accuracy. This eliminates the possibility of human errors during handling of applications as all information is contained within a single database.
Hope this post gave you some insight in How to Choose the Right Job Candidates with Minimum Efforts!